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Here's the transcript of recent emails with a new property manager of a Developer we have worked for over 5 years with:
Here's my first email in response to a Dear Vendor letter we received from this person:
Hi XXXXX,
Wanted to drop you a quick line to let you know that we are going to have the information to regarding XXXXXX by Monday.
We have a current agreement in existence for the xxxx property... we will review that one and let you know of any changes.
Have you seen our website? Go check out the snow section...it's got a picture of your xxxx property on it from 2/9/04....I've also go pictures of all the snow that we filled the creek with the loaders in order to make room on the lot. If you interested I certainly can show you them.
Questions / issues that I have for you:
Are you interested in considering a multi year contract? That way you and the tenants would know almost to a cent for the lawn and landscape maintenance portion what your expenses would be up to 3 years out. Another option that we are looking at with a Developer in (nearby Town) is a yearly agreed upon snow budget up to a certain number of pushes & / or events based upon averages of a number of seasons. Snow removal expenses are such a fluctuating and frustrating issue for property managers and the idea is you might have greater control over budgetary issues concerning your tenants leases charges, triple net, maintenance charges... Just some options...let us know if you'd be interested in exploring any of these ideas that might make things more attractive for the tenants and manageable for you folks.
******The response....****
I assume you mean XXXX, I am not aware of a current agreement for anything but lawn at XXXXX. I will be taking bids for snow in Sept. for both XXX & XXXXX. I would welcome your bid on both projects. If you have questions, give me a call.
*****My response*****
Yes, the current agreement that we have includes both the lawn, landscape, and the snow at XXX and is an automatically renewing agreement with a 30 day cancellation clause.
*****The response*****
This is to inform you 30 day in advance, that I will be taking bids on Snow for 2004-2005 season. I would like you to bid both XXX AND XXXXX , but I will be going with the best and lowest bid. I will notify everyone early in 2005 for Lawn and Landscape bids. If you have any questions, give me a call.
*****My response*****
Our goal is to establish long term relationships with property owners and managers.
Over time we become familiar with the intricacies of the properties and find that we can more effectively manage their needs better versus a lawn and landscape business that constantly turns over their book of business. I firmly believe this is a win-win situation for the interests of both parties involved.
I have faxed our agreement for the XXXXX Shopping Center this morning and will follow up with you shortly.
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Just curious as to what some of your thoughts are on this exchange....there is an interesting twist that this new property manager is not aware of and I will divulge later.
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